Planning Guide — 05
Online Event
Planning
Online events require a different kind of preparation than in-person gatherings. Platform selection, registration logistics, technical rehearsal, and attendee communication all need to be organized well before the event date. Everly Event helps you build a clear preparation structure for your virtual event.
Note: Everly Event provides consultation and planning guidance. We do not provide platform hosting, technical support, or event production services.
What We Help Organize
Online Event
Planning Topics
Platform Considerations
Identify which platform best fits your event format, audience size, and interactive requirements before committing.
Registration Process
Plan how attendees will register, what confirmation they receive, and how reminders will be sent before the event.
Speaker Order
Organize the sequence of speakers or segments, including transition time and introductions between each.
Attendee Communication
Determine what information attendees need before, during, and after the event, and how it will be delivered.
Technical Preparation
Identify equipment needs, internet requirements, backup options, and who handles technical issues during the event.
Post-Event Follow-up
Plan how recordings, resources, or follow-up communications will be distributed to attendees after the event.
Planning Process
Preparation
Steps
Define the Event Format
Clarify the event purpose, audience size, level of interactivity, and platform requirements.
Organize Registration and Communication
Set up the registration process and plan all pre-event communication to attendees.
Build the Event Schedule
Confirm speaker order, segment timing, and transition logistics for the live event.
Conduct Technical Rehearsal
Test all technology, confirm presenter setups, and walk through the run-of-show before the live date.
Plan Post-Event Follow-up
Prepare follow-up communications, resource distribution, and any recording or recap materials.
Preparation Checklist
Before Going Live
Platform selected and tested with all presenters
Registration page live with confirmation emails active
Reminder emails scheduled before event date
Speaker order and timing confirmed
All presenter materials reviewed and accessible
Technical rehearsal completed
Backup presenter contact plan established
Moderator or host briefed on run-of-show
Attendee Q&A process defined
Recording settings confirmed if applicable
Post-event follow-up communication drafted
Resource links or materials prepared for distribution
Ready to plan your online event?
Discuss your event with Jose.